Stanford
Student Services
Reflection of students in pool of water

Directory & Privacy Settings

Review the information below to understand your directory information and student privacy settings.

Directory Information

Stanford regards the following items of information as student “directory information,” that is, information that the university may make available to any person upon specific request (and without student consent):

  • Name*
  • Enrollment status
  • ID card photographs
  • Institution attended immediately prior to Stanford
  • Major(s), minor(s), and field(s) of study
  • Specific terms of attendance at Stanford
  • Stanford degree(s) awarded and date(s)
  • Stanford email address
  • Student theses and dissertations
  • University degree honors

Restricting your student directory information

You may prohibit the release of any of the information listed above by designating which information should not be released in the Privacy Settings of Axess. 

You may prohibit the release of your name –and consequently all other information– after an appointment with the Student Services Center to discuss the ramifications of the action. 

Student theses and dissertations can be restricted through the publishing options and embargo settings you choose during submission.

If you have questions regarding student records, contact the Student Services Center at stanfordFERPA@stanford.edu. 

Default Privacy Settings

The following default “privacy settings” are applied to your student record upon admission to Stanford University:

  • Public - Viewable to anyone through Stanford's public directory
    • Name*
    • Enrollment status
    • ID card photographs
    • Institution attended immediately prior to Stanford
    • Major(s), minor(s), and field(s) of study
    • Specific terms of attendance at Stanford
    • Stanford degree(s) awarded and date(s)
    • Stanford email address
    • Student theses and dissertations
    • University degree honors
  • Stanford Only - Viewable only to those in the Stanford community through SUNet ID log in
    • Pronouns*
  • Private - information not viewable by anyone
    • Campus Work Address
    • Campus Work Phone Number
    • Home Phone Number
    • Mail Address
    • Mobile Phone Number
    • Stanford Local Address
    • Stanford Local Phone Number
    • Stanford Student Residence Address
  • Always Private - information not viewable by anyone and not made available for you to change
    • Billing Address
    • Birthdate
    • Birthplace
    • Gender
    • Home Address
    • Marital Status
    • Secondary email (non-Stanford email address)
    • Stanford Residence Phone Number 

You may prohibit the release of your Pronouns by leaving this field blank. Once a selection is made, you may designate the Stanford-Only or Public setting. 

Update Privacy Settings

Once matriculated, students with an active SUNET ID can change their Privacy Settings in Axess. You may navigate to the Privacy Settings page via your My Information drop-down menu.

Axess > My Information > Privacy Settings

Your privacy settings can also be access through your Axess profile.

Axess (Student role) > My Axess Profile menu

Consent to Use of Photographic Images

Your registration as a student and attendance at or participation in classes and other campus and university activities constitutes an agreement by you to the university’s use and distribution (both now and in the future) of your image or voice in photographs, videotapes, electronic reproductions, or audiotapes of such classes and other campus and university activities. If you are participating in a class where such photographing or recording is to take place and do not wish to have your image or voice so used, you should raise the matter in advance with the instructor.