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Steps After Submission

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If you recently submitted a dissertation or thesis in Axess, you still have one more required step to complete. Browse this guide to help you stay on track.

Certificate of Final Reading

The certification process occurs in Axess, where the Final Reader will be able to review a copy of the submission, and then approve or reject the submission.

Upon final submission of the dissertation or thesis online, an email is automatically sent to the Final Reader informing them that they have a dissertation or thesis ready for review in Axess. The Final Reader can locate the Approve Dissertation/Thesis link within their Advisor tab in Axess.

The final reading of the dissertation should include a review of the following:

  • Content: All suggested changes have been taken into account and incorporated into the manuscript where appropriate. If the manuscript includes joint group research, the student's contribution is clearly explained in an introduction.
  • Published Materials: If previously published materials are included in the dissertation, publication sources are indicated, written permission has been obtained for copyrighted materials, and all of the dissertation format requirements have been met.
  • Appearance: The dissertation is ready-for-publication in appearance.
  • Release Options: The Final Reader will also have the opportunity to review the selected embargo and other release options.

If the Final Reader is having difficulty submitting approval via Axess due to technical issues, they should submit a Help Request.  If the Final Reader does not have access to a computer, or is traveling abroad, the student may submit a paper Certificate of Final Reading.  Please allow 3-5 business days to manually process paper certificates, whereas approvals submitted in Axess update the dissertation record in real time.

Survey of Earned Doctorates (SED)

Stanford University participates in the Survey of Earned Doctorates, which is sponsored by the National Science Foundation (NSF), National Institutes of Health (NIH), Department of Education, and the National Endowment for the Humanities (NEH).  Stanford asks that you complete this survey.

Obtaining Bound Copies for Personal Use

The Office of the University Registrar does not provide bound copies of your dissertation or thesis for personal use.

After you officially submit your dissertation or thesis to Stanford, if you want a bound copy of your work for personal use, the university recommends the HF Group.

The HF Group offers a print-on-demand service for Stanford students wanting personal bound copies (with red covers) of their dissertations, engineer thesis, or DMA Final Project.