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Forms & Processes

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This page is designed to help you navigate the university’s forms, petitions, and request processes.

Waiting on the approval of a submitted form?

After you submit an eForm, it will go through an approval workflow that may include multiple waypoints. You may check the status of your pending form at any time in the eForms portal. 

Note: the listed deadlines relate to form submission. All forms submitted by the deadline are considered "on time," regardless of approval status. 

Degree Progress & Program Changes

Enrollment

  • Annulment of Summer Registration
    • Deadlines: Term Withdrawal Deadline of the effective quarter
    • More info: This eForm will become available on the Preliminary Study List deadline. Please use to annul or cancel your summer registration.
      • Please note: visiting Summer Session students do not use this eForm annulment process, and should contact summersession@stanford.edu for assistance. 
    • Where: Axess eForms portal
    • Processing: 1-2 weeks after the form is received by the Registrar's Office
  • Application for Auditor Status
    • 2022-23 Academic Year: Due to current health guidelines, auditing is only allowed for matriculated undergraduates, matriculated graduate/professional students, postdoctoral scholars, Stanford faculty, and Stanford staff, with the consent of the instructor.
    • Deadline: Final Study List Deadline of the effective quarter. Not valid after this date. Not available for Summer quarters.
    • Open: Only available during the open enrollment period for the effective quarter.
    • More info:
      • Use the form below to apply for an auditor status (for those affiliated with Stanford only; no fee) in order to audit courses. Consult the Student Policies for applicable policies. See also Cardinal at Work.
      • Obtain the approval of the instructor and department administrator via email, and upload a PDF of each email approval when you submit your request.
    • Where: Submit application for Auditor Status online (SUNet ID login required)
    • Processing: 3-5 business days
  • Course Enrollment Request - Nonmatriculated GR
    • Deadline: Final Study List Deadline of the effective quarter. Not valid after this date.
    • More info: If you are an admitted, non-matriculated student, obtain the approval(s) of the instructor(s) of the courses and submit the completed and signed form to the email address at the top of the PDF.
    • Where: Downloadable PDF: Course Enrollment Request - Nonmatric GR, not available in eForms Portal
    • Processing: 3-5 business days
  • Enrollment Change Petition - GR
    • Deadline: Late drop and change of grading basis requests should be submitted by the grading deadline of the effective quarter. All other requests are accepted for up to three years.
    • More info:
      • Current-quarter enrollment changes considered are: late adds, changes to variable units, drops, withdrawals, and grading basis changes
      • Prior-quarter requests are limited to: late adds, changes to variable units, withdrawals, and extensions of "Incomplete" ("I") grades
    • Where: Axess eForms portal 
    • Processing: One week
  • Enrollment Petitions - Coterm
    • Note: For enrollment petitions, coterm students should use the petition protocol applicable to the course: Use the undergraduate process (via Academic Advising) if the course is on the undergraduate transcript; use the graduate process if the course is on the graduate transcript.
  • Late Study List Add Petition - GR
    • Deadline: Last day of class for the effective quarter
    • More info: Use to petition for reinstatement and enrollment if you were discontinued this quarter due to no enrollment. Students who were discontinued in a previous term must instead submit the Reinstatement in Graduate Study Application.
    • Where: eForm via https://eforms.stanford.edu/ (Note: not the standard path to the Axess eForms portal)
    • Processing:3-5 business days
  • Multiple Career (Dual and Joint Degree) Enrollment Change Form
    • Deadline: Final Study List Deadline of effective quarter
    • Open: Only available during the open enrollment period for the effective quarter
    • More info: Use when Axess will not permit dropping below 3 units in one career even if the student remains at full-time status across both degrees. Starting in Autumn 2020, SimpleEnroll allows coterminal students to drop to 0 units in one of their careers if they meet the minimum enrollment in their other career
    • Where: Axess eForms portal
    • Processing: 3-5 business days
  • Request for Exception to Change Course Enrollment - UG
  • Request for Exception to Exceed Maximum Units - Coterm
  • Request for Exception to Exceed Maximum Units - UG
  • Second Repeat Petition - GR
    • Deadline: Second repeat petitions need to be submitted by the Final Study List Deadline of effective quarter
    • Open: eForm is open but submissions should adhere to above deadlines
    • More info: Second repeats (third enrollments in non-repeatable courses) will still adhere to the Repeat Policy
    • Where: Axess eForms portal
    • Processing: 2 weeks
  • Section Change Petition for Graduate Students 
    • Deadline: Submissions for quarters over three years past will not be reviewed
    • More info: This is a petition form that should be used after the Final Study List deadline and include a personal statement and instructor sign off. You can only change sections within the same course; this form may not be used for late unit or grading basis changes or late adds or drops of courses. Typical section changes include:
      • Change from the undergraduate section to the graduate section of a course (e.g., from a 100-catalog number to 200-catalog number of the same course) 
      • Change sections of a course in which you are currently enrolled (e.g. moving from one instructor to another in an Independent Study or TGR course)
    • Where: PDF in Axess eForms portal 
    • Processing: 3-5 business days
  • Student-Athlete Course Enrollment Request
    • Deadline: Drops and unit adjustments by the Final Study List Deadline; withdrawals by the Withdrawal and Grading Basis Deadline
    • Open: When enrollment opens for the effective quarter
    • More info: This form should be used by student-athletes requesting a course drop, withdrawal, or unit adjustment to be enrolled below the unit minimum when system restrictions or policy prevent you from completing the action for the course(s) online via Axess. Students must discuss this change in enrollment with an AARC advisor to determine the impact on athletic eligibility prior to submitting this form.  This form will only be processed following approval from the Compliance Services Office in the Department of Athletics, Physical Education and Recreation. 
    • Where: PDF in Axess eForms portal
    • Processing: 3-5 business days
  • Summer Course Enrollment Form 
    • Deadline: Due prior to the Final Study List Deadline or Grading Basis Deadline for your particular alternate-schedule Summer class. May not be used after the applicable deadline
    • More info: Prior to the Preliminary Study List Deadline, any student wishing to remove their final class from their study list may submit this form. After the Preliminary Study List Deadline, this form should only be used by students enrolled in non-standard scheduled Summer Classes who are unable to update their study lists in Axess after the Final Study List
    • Where: Axess eForms portal
    • Processing: 3-5 business days

Graduate Candidacy, Orals, and Dissertations/Theses

Leave, Withdraw, and Return/Reinstate

Special Registration Statuses

Transcripts & Certifications

Transfer Credit & Exchange Programs