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How Do I Enroll through Enroll (Alternate)?

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How to Guide to using Enroll (Alternate)

This page outlines how to use the Enroll (Alternate) platform. To jump to a specific section select one of the links below. 

  1. Planning a class
  2. Batch Enroll from planned classes
  3. Enroll in a class
  4. Drop or withdraw from a class
  5. Change variable units or grading basis
  6. Swap Classes

Plan a Class

  1. Under My Academics, select Enroll in Classes. From there, select Enroll (Alternate).
  2. Select Class Search and Enroll.
  3. Search for Courses. Select the term you wish to enroll in. If only one quarter is available at the time of your enrollment transaction, the search page will default to that term.
  4. Enter subject or class information into the search bar. You may search using numerous criteria including subject code, instructor, keywords, university requirements (i.e., WAYs), etc.
  5. You can refine search results with the optional filters on the left once you have begun your initial search.
  6. Select your desired class and select Course Information to review course details.
  7. Select the Class Selection menu to review available sections. Please note that if you intend to enroll in a linked discussion section, please select the offering that lists both the Lecture and combined Discussion section that you wish to plan for. Once you have identified the section(s) you would like to plan, click the Select button.
  8. Make Class Selections: Once you have selected your desired section(s), a new tab will populate to walk you through the enrollment transaction. Do not close the previous tab!
  9. Coterms and Dual Degree Students will begin by selecting the Academic Career they want to add the class to and selecting Accept once they have confirmed their choice.
  10. Review the class meeting date, times and class details then select Next.
  11. If the course offers a variable grading basis and/or unit options, select the grading basis appropriate to your degree progress, the desired number of units to enroll in, or enter a department-issued permission number if required. Once you have selected your preferences, select Accept.
  12. Indicate that you are going to add this class to your planned classes and select Next.
  13. Review the confirm the selections you have made, then select Submit.
  14. Confirm and finalize submission by selecting Yes.
  15. This final page will confirm your class was successfully added to your planned classes. Close the current tab and return to the previous Axess tab.

Batch Enroll from planned classes

  1. Under My Academics, select Enroll in Classes. From there, select Enroll (Alternate).
  2. Select Planned Classes.
  3. Select Validate to refresh the status of the classes in your planner to determine if they are open for enrollment.
  4. Select any/all planned classes that you want to add to your study list. Once all classes you wish to enroll in have been selected, select Enroll.
  5. Confirm batch enrollment by selecting Yes.
  6. This final page will state if your enrollment was successful. Any applicable enrollment messages will also be displayed on this page. All successful enrollments will be denoted by a green check mark and the message “this class has been added to your schedule.”

Enroll in a class

There are four main steps to complete in order to enroll in classes with the alternate enrollment tool:

  1. Search and select your desired course
  2. Review class offering information and select variable units and grading basis when applicable
  3. Review selections and submit the request
  4. View and confirm changes 

Navigating to Enroll (Alternate)

  1. Under My Academics, click on Enroll in Classes. From there, select Enroll (Alternate)
  1. Select Class Search and Enroll.

 

Search for Courses

  1.  Select the term you wish to enroll in. If only one quarter is available at the time of your enrollment transaction, the search page will default to that term. 
  1. Enter subject or class information into the search bar. You may search using numerous criteria including subject code, instructor, keywords, university requirements (i.e., WAYs), etc.
  1. You can refine search results with the optional filters on the left once you have begun your initial search.

3. Select your desired class and select Course Information to review course details.

4. Select Class Selection to review and select available Sections. Please note that if you intend to enroll in a linked discussion section, please select the offering that lists both the Lecture and combined Discussion section that you wish to enroll in.

 5. Once you have identified the section(s) you would like to enroll in, click the Select button.

Enroll in Selected Class

  1. Once you have selected your desired section(s), a new tab will populate to walk you through the enrollment transaction. Do not close the previous tab!

  2. Coterms and Dual Degree Students will begin with selecting the Academic Career they want to add the class to, and click Accept once they have confirmed their choice.

  3. Review class meeting date, times and class details then click Next.

  4. If the course offers variable grading basis and/or unit options, select the grading basis appropriate to your degree progress, the desired number of units to enroll in, or enter a department issued permission number if required. Once you have made your selections click Accept

  5. Determine if you want to enroll or save this class in your planned classes. Once you make your selection, click Next.

  6. Review the confirm the selections you have made then click Submit.

  7. Confirm and finalize submission by clicking Yes.

  8. This final page will state if your enrollment was successful. Any applicable enrollment messages will also be displayed on this page. Close the current tab and return to the previous Axess tab.

View and confirm classes

  1. Once you have made your class selections and returned to the main Axess tab, you can confirm your enrollment was successful by clicking View My Classes. Or you can begin a new search to add another class by clicking Return to Search Results, then once the previous search results load click Start New Search

Enroll in independent study courses

Enrolling in Independent Study, Directed Reading, Directed Research, or TGR Dissertation courses follows the same process as enrolling in other courses, except that you must identify the specific class number associated with the instructor with whom you plan to study. Do not enroll in a section that does not have an instructor listed. 

Start by searching for the instructor’s section you wish to enroll in. If using ExploreCourses to identify the section you wish to enroll in, be sure that you are looking at the correct quarter associated with your class or section number. When you find the correct section save the class number to search using the detailed Search for Classes instructions above.  

Change variable grading basis or units

  1. Under My Academics, select Enroll in Classes. From there, select Enroll (Alternate).
  2. Select Update Classes.
  3. In the Class Preferences section (step 2) select your new unit value or grading basis.
  4. Confirm that your selections are accurate and when ready, select Submit.
  5. Once you have made your selections you can confirm your changes were successful by selecting View My Classes. From there select My Courses.

Drop a Class

You may drop a class up until the Final Study List deadline. After the Final Study List deadline, you have until the Course Withdrawal Deadline to withdraw from a class. Choosing to drop a class after the Final Study List deadline will result in a "W" grade.

  1. Under My Academics, select Enroll in Classes. From there, select Enroll (Alternate).
  2. Select Drop Classes.
  3. Select the quarter you are removing your enrolled class(es) from. 
  4. Once you have selected the applicable quarter, a new tab will populate to have you select which classes to drop. Do not close the previous tab!
  5. Select the classes you wish to drop and select Next.
  6. Review the classes you have selected to drop and select Drop Classes.
  7. Confirm the drop request by selecting Yes
  8. Review the messages to confirm the class has been dropped and close the tab to return to Axess.

Course Swapping

Course Swap allows you to add and drop a course at the same time. Course Swap enrollment changes are subject to Final Study List deadlines. Axess does not allow you to drop below the minimum (3 unit) requirement. Therefore, the Course Swap tool does not work if the resulting enrollment change decreases your total enrollment to fewer than 3 units for the quarter. 

  1. Under My Academics, select Enroll in Classes. From there, select Enroll (Alternate).
  2. Select Swap Courses.
  3. Select the enrolled course you would like to swap out.
  4. Enter in the class information for the class that will replace your currently enrolled class. If you know the Class Number for the new course, you may enter it in the Class Number box, selected one of your planned classes from the drop-down menu, or use the class search feature. Whether you've selected a planned class, entered a class number, or not, select Search.
  5. If you did not enter information for a specific class, search for the course you'd like to swap and click Select the new class.Do not close the previous tab!
  6. Navigate through your course preferences on the new tab(e.g. grading basis or unit value). Do not close the previous tab! After selecting your course preferences, confirm your class swap (step 3) and Submit.
  7. Confirm submission by selecting Yes. 
  8. Review the enrollment messages to see if the class was successfully swapped and close the tab(s) to return to the main Axess page.