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Steps After Submission

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There are a few steps you need to take after submitting your dissertation or thesis. Browse this guide to help you stay on track.

Certificate of Final Reading

After you’ve submitted your dissertation or thesis, one member of your Reading Committee, known as the Final Reader, must certify that they have reviewed the final draft of the dissertation, engineer thesis, or final project submitted to the university. The Final Reader must be a member of the Academic Council.

The certification process occurs in Axess, where the Final Reader will be able to review a copy of the submission, and then approve or reject the submission.

Upon final submission of the dissertation or thesis online, an email is automatically sent to the Final Reader informing them that they have a dissertation or thesis ready for review in Axess. The Final Reader can locate the Approve Dissertation/Thesis link within their Instructor tab in Axess.

The final reading of the dissertation should include a review of the following:

  • Content: All suggested changes have been taken into account and incorporated into the manuscript where appropriate. If the manuscript includes joint group research, the student's contribution is clearly explained in an introduction.
  • Published Materials: If previously published materials are included in the dissertation, publication sources are indicated, written permission has been obtained for copyrighted materials, and all of the dissertation format requirements have been met.
  • Appearance: The dissertation is ready-for-publication in appearance.
  • Release Options: The Final Reader will also have the opportunity to review the selected embargo and other release options.

If the Final Reader is unable to approve electronically via Axess, or if the Final Reader does not have access to a computer, the student may submit a paper Certificate of Final Reading, signed by the Final Reader.

Survey of Earned Doctorates (SED)

Stanford participates in a data collection project of the National Science Foundation, the Department of Education, the National Endowment for the Humanities, the National Institutes of Health, and the Department of Agriculture. Stanford asks that you complete this survey.

Obtaining Bound Copies for Personal Use

The Office of the University Registrar does not provide bound copies of your dissertation or thesis for personal use.

After you officially submit your dissertation or thesis to Stanford, if you want a bound copy of your work for personal use, the university recommends the HF Group.

The HF Group offers a print-on-demand service for Stanford students wanting personal bound copies of their dissertations, engineer thesis, or DMA Final Project. You can use their customized Stanford order form below to select options that will match the official university dissertation copy. They also have an online cost calculator.