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Undergraduate Academic Probation, Provisional Registration, and Suspension

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Probation

Probation is intended as an academic warning. You are placed on probation when you do not achieve one or more of the following:

  • complete at least nine units in any quarter — often the result of incomplete courses
  • complete at least 36 units in your most recent three quarters of enrollment — often the result of incomplete courses
  • maintain a cumulative GPA no lower than 2.0

If you are placed on probation, you will receive a letter from Academic Advising regarding your status. A copy of the letter is also sent to your academic adviser or major department.

Your probation status is notated on your unofficial transcript but is not noted on your official university transcript.

  • What do I have to do if placed on probation?
    • You should arrange to meet with the professional advisers at Academic Advising (Sweet Hall, First Floor; advising@stanford.edu; 650-723-2426). Other resources include:

    • You remain on probation for your next three consecutive quarters of enrollment. If you are away from Stanford on an official leave of absence or another reason for any one of those quarters, your three consecutive quarters of probation begin again upon your return to Stanford.

    • In each quarter that you are on probation, you are required to:

      • complete at least 12 units of new coursework by the end of the examination period; you may not count units for incomplete courses
      • complete at least 36 units of new coursework in your most recent three quarters of enrollment
      • maintain a minimum cumulative GPA of at least 2.0
    • In addition, during your first quarter on probation, you are required to meet with a professional adviser at Academic Advising to review your academic experiences and map out your academic plans. You may schedule an appointment with a Academic Advisor online, by visiting their office in Sweet Hall, first floor, or by calling (650) 723-2426.

    • If you complete these requirements, at the end of the three quarters you are taken off probation.

    • If you are unable to meet the minimum progress requirements for probation, you may be placed on provisional registration or suspended.

Provisional Registration

Provisional registration is your second and more serious warning. You are placed on provisional registration when, while on probation, you do not achieve one or more of the following:

  • complete at least 12 units of new coursework in any given quarter by the end of the end-quarter examination period — incomplete course units are not counted
  • complete at least 36 units of new coursework in your most recent three quarters of enrollment — incomplete course units are not counted
  • maintain a cumulative GPA no lower than 2.0

If you are placed on provisional registration, you receive a letter from Academic Advising regarding your status. A copy of this letter is also sent to your academic adviser or major department. Your provisional registration status is notated on your unofficial transcript but is not noted on your official university transcript.

  • What do I have to do if placed on provisional registration?
    • Stanford provides resources to help you achieve satisfactory academic progress. These include:

    • The resources noted above are able to discuss the implications of and your available responses to your provisional registration status.

    • You remain on provisional registration for your next three consecutive quarters of enrollment. If you are away from Stanford on an official leave of absence or for another reason for any one of those quarters, your three consecutive quarters of probation will begin again upon your return to Stanford.

    • In each quarter that you are on provisional registration, you are required to:

      • complete at least 12 units of new coursework by the end of the examination period; you may not count units for incomplete courses
      • complete at least 36 units of new coursework in your most recent three quarters of enrollment
      • maintain a minimum cumulative GPA no lower than 2.0
    • In addition, during your first quarter on provisional registration, you are required to meet with a professional adviser at Academic Advising to review your academic experiences and map out your academic plans. You may schedule an appointment with an Academic Advisor online, by visiting their office in Sweet Hall, first floor, or by calling (650) 723-2426.
    • If you complete these requirements, at the end of the three quarters you are taken off provisional registration and no longer subject to special monitoring of your academic record by the Subcommittee on Academic Standing.

    • If you are unable to meet the minimum progress requirements for provisional registration, you are suspended.

Academic Suspension

If you do not meet the minimum progress requirements outlined for students on probation or provisional registration, the Subcommittee on Academic Standing may place you on academic suspension. Generally, first-time academic suspension is for one (1) academic year (4 quarters). You are unable to re-enroll in classes at Stanford during the suspension period.

You are notified during your provisional registration period that you are not making satisfactory academic progress. You are reminded that you needed to:

  • complete at least 12 units of new coursework by the end of the examination period; you may not count units for incomplete courses
  • complete at least 36 units of new coursework in your most recent three quarters of enrollment 
  • maintain a minimum cumulative GPA no lower than 2.0.

If you do not meet these standards, the Subcommittee may decide to impose the sanction of suspension.

Other concerned University departments are notified of your suspension. These include Undergraduate Advising and Research, the Dean of Students, the Office of Residential Education, Student Financial Services, and the Financial Aid Office (if applicable).

Academic suspension means that through the end of the one- (1) or three- (3) year suspension period, you are ineligible for the privileges associated with registration—privileges that include living in university housing.

If you are currently assigned to a campus residence, your housing assignment is canceled.

  • What do I have to do if placed on academic suspension?
    • While on academic suspension, you may choose to pursue many types of opportunities while away from the university. For example, you can continue your education at another accredited institution. Stanford University allows you to enroll at other accredited institutions while away from the university and to transfer allowable earned credit back to Stanford. You may decide to pursue full- or part-time employment opportunities or volunteer opportunities closer to your home.

    • Whatever opportunities you pursue while away from Stanford, it is the Subcommittee on Academic Standing’s desire that you use the time productively to demonstrate your readiness to return to Stanford at the end of your suspension period.