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Tuition, Fees & Housing: Refunds

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Payments

By accepting Stanford's offer of admission and enrolling in classes, each student accepts responsibility for paying all debts to the University, including tuition and fees, for which he/she/they is/are liable. An individual's registration as a Stanford student constitutes his or her agreement to make timely payment of all amounts due.

University Bill

Charges and credits from offices within the University are aggregated in a student's individual account and presented on the Stanford Student Account. Student Financial Services notifies students about payment due dates electronically via email on a monthly basis.

Authorized Payers

Students may designate 'Authorized Payers' via Stanford ePay to allow others to view the student account and make payment. Students and Authorized Payers may view the student account online 24 hours a day, seven days a week, via the Stanford Student Account. Payments should be made online through the same Stanford Student Account or Authorized User portals. If necessary, the student or Authorized Payer may print a statement from the same portal as well.

Due Dates and Unit Adjustments

A list of payment due dates throughout the academic year is available on the Student Financial Services website. To avoid late payment penalties, online payments via the Stanford Stanford Student Account can be made up to 11:59 p.m. PST on the published due date; mailed payments must be received by 5:00 p.m. on the business day before the published due date.

After the start of the term, adding units may result in additional tuition charges. Other fees, such as room damage repair charges, petition fees, late fees, lab fees, library fees, and other miscellaneous fees or charges are due on the 15th of the month after which they are billed (unless otherwise noted).

Forms of Payment

Stanford's standard method of payment is the online service, via the Stanford Student Account, which includes electronic check (eCheck) and foreign currency payment options. Stanford ePay foreign currency payment options offer students favorable exchange rates and eliminate bank fees typically charged for wire transfer. No fee is associated with eCheck payments.

Alternatively, payers may use their personal online banking portal with any U.S. bank to pay the University bill. Stanford does not accept cash, credit cards or postdated checks for payments to the University bill. 

Stanford offers an installment payment plan for undergraduates.

See Prepayment Installment Plan for information.

See University Bill Payment Methods for information.

Credit Balances

Stanford uses Direct Deposit to refund credit balances to students. See the Direct Deposit enrollment instructions web site. Students are expected to enroll in Direct Deposit at the beginning of their Stanford career or as soon as possible thereafter. Direct Deposits reach the bank within 24-48 hours of processing. Receipt of funds will not be delayed by mail time, lost checks, or the need to go to the bank as is the case with paper checks.

Generally credit balances resulting from financial aid are refunded multiple times weekly. Credit balances resulting from an overpayment of cash (e.g. ePayment, check) remain on the student account to be applied to future charges. A refund of a cash overpayment may be provided at any time upon student request. Annually, in August, Student Financial Services will refund any remaining overpayment of cash to students who have graduated or otherwise discontinued their career at Stanford.

Account Fees and Actions

Late Payment Fees

The University must receive the full amount due on or before the due date indicated on the bill. If full payment is not received by the due date, a late fee of 1% of the amount past due may be assessed. Anticipated aid (aid that has been accepted but not disbursed and is shown on the student account) reduces the total amount due prior to late fees being applied.

Holds

Accounts that become past due more than 30 days are subject to financial holds. Among other things, a financial hold blocks transcripts, diplomas, and enrollment eligibility.

Insufficient Funds

A non-refundable $25.00 administrative fee may be assessed for checks or eCheck payments returned due to insufficient funds. In addition, student accounts are subject to holds, and late payment penalties may apply.

Delinquent Accounts

Delinquent accounts may be reported to one or more of the national credit reporting agencies. Severely delinquent accounts may be referred to a collection agency and/or placed in litigation in accordance with state and federal laws. Students with delinquent accounts may be held responsible for collection costs, attorney fees, and court costs. Stanford may consider past delinquent accounts in determining whether to provide Stanford loans.